When you plan and organise a virtual event properly, you boost its chances of being a success. It all starts with setting some clear goals so that you have a vision of what you wish to achieve. Though it may feel daunting, there are lots of things you can do to maximise the success of your virtual event. Here are 10 actionable virtual event tips to help make it a success.
1. Setting Goals
Before moving on to planning how your virtual event will unfold or even picking the platform you will use, it’s important to understand why you are hosting a virtual event. Set SMART (Specific, Measurable, Attainable, Relevant, Time-based) goals and make sure everyone involved in organising the event has a strong understanding of the aims.
2. Choosing The Right Platform That Is Customisable and Flexible
There are lots of platforms with the facility to host virtual events. However, not many of these platforms have features where you are in full control of your online event from the planning stages of the event until the post-event feedback and metrics stages. Our software at Connect My Event is a powerful, richly-featured platform dedicated to hosting a wide range of virtual event types if you want a more powerful option.
3. Timing
You need to account for things like time zones and the amount of time required for the event. Attracting the greatest possible number of attendees is an important component of how to plan a virtual event.
4. Promotion
Your audience won’t come to you if you haven’t engaged them and spread the word about your event. Start advertising well in advance to give attendees time to discover you.
5. Present a Definitive Agenda
Your attendees need to know what to expect at the event, and they will not want to be kept waiting around. An agenda with clear timings will help keep people engaged and ensure everything moves along nicely.
7. Engage The Audience
People at virtual events prefer participation over being lectured. Encourage conversation and questions so everyone feels involved.
8. Follow Up With Your Audience
Your attendees should be engaged after the event, including info on how to access recordings. You may even motivate them to come along next time.
10. Debrief and Measure Effectiveness
After the event, get your team together and evaluate what worked and what didn’t. This will help you organise an even better event next time. Our platform has the ability to show the event organiser event attendance statistics, attendee feedback and much more. Get in touch and try our free Demo!
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